Handbook of Operating Procedures

Alphabetical Listing of HOOP Policies

A

• Academic Program and Substantive Change Policy - 223
• Academic Titles - 192
• Acceptable Use of University Information Resources - 180
• Acceptance of Money from Students - 48
• Access to Employee Records - 102
• Accountability and Responsibility for State Property - 84
• Achievement Award Program - 26
• Administrative and Professional and Classified Employee Job Classifications - 150
• Administrative and Professional and Classified Employee Job Classifications - 150
• Administrative Leave of Absence - 105
• Alcoholic Beverages - 9
• Alternative Transportation Incentives - 131
• Applications/Proposals or Contracts for Sponsored Projects - 64
• Appointment Status - 17
• Appointment to Emeritus or Emerita Positions - 50
• Attending Seminars, Workshops, Conferences and Conventions - 34
• Authority to Execute Contracts and Make Purchases - 124
• Automobile Insurance Coverage for Employees and Requirements for the Use of University Owned or Operated Vehicles - 205

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B

• Bloodborne Pathogen Infection Control - 158
• Breast Feeding at the Work Site - 118
• Budgetary Environment - 1
• Building Pathways Use - 88

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C

• Campus and Workplace Violence Prevention - 39
• Campus Security - 2
• Child Abuse Reporting - 213
• Civic Duty Leave - 104
• Classified Employee Attendance - 139
• Classroom and Research Use of Copyrighted Material - 47
• Clinical Research Patient Billing - 214
• Communication with Government Officials - 145
• Communications with the Media - 5
• Concealed Handguns on Campus - 222
• Conduct of Research - 168
• Conflict of Interest, Conflict of Commitment and Outside Activities - 20
• Consensual Relationships - 216
• Continuing Education Services - 155
• Controlled Access Status for Emergency, Disaster or Severe Weather - 85
• Cost Sharing - 75
• Cost Transfers - 96
• Criminal Background Checks - 160

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D

• Deceased Human Bodies and Anatomical Specimens - 97
• Determination of Resident and Non-Resident Tuition Status - 58
• Development and Administration of Research Service Centers - 209
• Disability and Pregnancy Accommodation - 101
• Discipline and Dismissal of Classified Employees - 187
• Discount Program - 170
• Distance Education - 224
• Distribution of Interest Income - 70
• Drug Screening: Employees and Postdoctoral Research Fellows - 217
• Dual Employment with Texas State Agencies - 21

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E

• Educational Records - 129
• Effort Certification - 93
• Electronic Health Records - 227
• Eligibility for Promotion or Transfer - Classified Employees - 156
• Eligibility for Rehire - 231
• Elimination of Academic Positions or Abandonment of Academic Programs - 120
• Emergency Management and Business Continuity Plans - 141
• Employee Recruitment - 143
• Employment Eligibility - 14
• Employment Testing - 22
• Enhancements to Non-University Property - 81
• Environmental Management and Hazardous Waste Disposal - 89
• Equipment Warranties - 76
• Establishment and Management of Endowments - 46
• Establishment and Review of Institutes, Centers and Laboratories - 169
• Establishment of Bank Accounts - 68
• Evaluation of Academic Administrators - 184
• Exclusion Checks - 114
• External Audits - 67

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F

• Faculty and Administrative and Professional Appointment - 189
• Faculty Development Leave - 49
• Faculty Grievances - 127
• Faculty Organization - 42
• Faculty Promotion - 43
• Faculty Reappointment and Non-Reappointment - 44
• Faculty Review - 111
• Faculty Tenure - 115
• Faculty Termination - 133
• Family and Medical Leave - 106
• Family Leave Pool Program - 229
• Fiduciary Responsibilities of Account Managers - 62
• Financial Reporting - 151
• Fitness for Duty/Fitness for Participation (Employees) - 218
• Fitness for Participation (Students) - 163
• Flags - 3
• Flexible Work Arrangements - 23
• Fundraising by Third Parties to Benefit the University - 215
• Funeral Leave - 103

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G

• Gifts to Employees, Students and Friends of the University - 119
• Gifts to University Employees from Third Parties - 226
• Gifts: Solicitation, Acceptance, Processing, Acknowledgement and Stewardship - 203
• Graduate Education - 212
• Grievances for Management A&P, General A&P and Classified Employees - 146
• Grievances: Postdoctoral Research Fellows - 123

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H

• Handling Legal Processes - 147
• Handling Requests for Public Information - 132
• Holidays and Holiday Pay - 27

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I

• Identification Badges - 148
• Identity Theft - 182
• Indirect Costs - 69
• Institutional Conflicts of Interest - 221
• Insurance Eligibility - 18
• Intellectual Property - 201
• Interdepartmental Transfer of Funds - 138
• Internal Audits - 66
• International Affiliations - 91

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J

• No policies found beginning with: J

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K

• No policies found beginning with: K

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L

• Lease Purchase, Lease with Purchase Option, and Installment Purchases of Equipment - 82
• Longevity Pay - 40

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M

• Marketing the University through Sponsorships - 172
• Medical Emergencies, Minor Injuries/Illnesses - 86
• Memberships in Professional and Educational Organizations - 36
• Military Leave - 41
• Minors on Campus - 164
• Miscellaneous Leave - 185
• Miscellaneous Professional Services - 197
• Missing Student Notification - 207

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N

• Naming Policy - 65
• Nepotism - 134
• Nondiscrimination, Anti-Harassment and Equal Opportunity - 183

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O

• Official Function Expenditures (Entertainment) - 12
• Orientation - 15
• Out-of-State Work - 230
• Overtime Pay and Compensatory Time Off - 154

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P

• Paid Leave Eligibility - 29
• Parental Leave - 107
• Payment of Taxes - 73
• Payroll Checks and Direct Deposit Earnings Statements - 16
• Performance Management for Management A&P, General A&P and Classified Employees - 25
• Petty Cash and Change Fund Custodial Responsibilities - 71
• Phased Retirement for Tenured Faculty - 208
• Photographic, Audio and Visual Recordings - 6
• Policy and Procedure Development and Maintenance - 128
• Political Activity - 38
• Postdoctoral Research Fellows - 122
• Pregnant & Parenting Student Nondiscrimination - 232
• Prepayments - 72
• Preventive Health Care - 113
• Privacy of Individually Identifiable Health Information - 206
• Probationary Period - Classified Employees - 152
• Prohibition of Sexual Harassment & Sexual Misconduct - 59
• Protection from Retaliation - 108
• Publication of Professional Literature or Newsletters - 35
• Purchase of Consultant Services - 196
• Purchase of Drugs, Pharmaceuticals and Controlled Substances - 79
• Purchases From and Sales to Employees - 126
• Purchases from Historically Underutilized Businesses (HUBs) - 194

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Q

• No policies found beginning with: Q

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R

• Real Property Capital Assets - 142
• Receipt of Cash - 188
• Records Management Program - 181
• Recycling - 7
• Reductions in Force - 52
• Religious Accommodation - 112
• Remote Work - 228
• Renovations and Installation of Equipment - 210
• Reporting Criminal Activity to Campus Police - 87
• Research Conflicts of Interest - 94
• Research Data Ownership, Retention and Access - 92
• Research Misconduct - 202
• Research Security Framework - 233
• Research Training - 95
• Retirees - 191
• Retirement Program Eligibility - 32
• Review of Research - 200
• Rights and Responsibilities of Faculty Members - 135
• Roles and Responsibilities for University Information Resources and University Data - 175

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S

• Safe Use of Potentially Hazardous Materials in the Laboratory - 90
• Safes and Vaults Custodial Responsibilities - 74
• Salary Administration - 193
• Semester Credit Hour Determination - 136
• Separation Due to Reorganization or Closure - Administrative & Professional Employees - 130
• Service Awards - 144
• Service Providers - 162
• Shift Differential Pay - 51
• Sick Leave - 30
• Sick Leave Pool Program - 37
• Solicitation on Campus - 165
• Space Lease - 80
• Special Use Facilities - 211
• Speech and Assembly - 174
• Standards of Conduct - 109
• Student Complaints - 220
• Student Conduct and Discipline - 186
• Student Employment Appointments - 167
• Student Financial Aid - 56
• Student Government - 54
• Student Immunizations and Health Records - 55
• Student Loan Collections - 121
• Student Organizations - 110
• Student Payment of Tuition and Fees, Term Withdrawals, Refunds and Repayments - 57
• Student Services - 60
• Substance Abuse - 173

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T

• Termination of Employment: Administrative and Professional - 153
• Textbooks and Other Materials Prescribed for Students - 166
• Time and Attendance Reporting - 24
• Tobacco-free Workplace - 10
• Trainee Stipends - 140
• Transfer of Faculty - 45
• Travel - 13
• Travel - 13
• Tuberculosis Infection Control - 157
• Tuition Reimbursement and Time Off for Job-Related Training and Education - 33

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U

• Unemployment Compensation Insurance - 99
• Uniforms - 117
• University Brand Standards - 116
• University Governance - 161
• Unpaid Leave Eligibility - 31
• Use of Institutional Mail - 4
• Use of Social Media - 219
• Use of the University Name, Logo or Seal - 8
• Use of University Communications Services - Cellular Communication Services - 177
• Use of University Facilities - 11
• Use of UT Physicians Clinics in University Projects - 225

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V

• Vacation - 28
• Visiting Scholars - 125
• Volunteers - 159

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W

• Workers' Compensation Insurance and Temporary Modified Duty - 100

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X

• No policies found beginning with: X

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Y

• No policies found beginning with: Y

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Z

• No policies found beginning with: Z

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