Disposition Table New

Disposition Table:

Policy No.	Title	Disposition	New Policy No.
19	Temporary Modified Duty	March 5, 2015 - Deleted and combined with HOOP 100, Workers' Compensation Insurance and Temporary Modified Duty	Information contained in HOOP 100
53	Disability Accommodations - Students	Deleted on November 20, 2019 - duplicative of HOOP 101.	Information contained in HOOP 101 and HOOP 183.
61	Student Travel	August 6, 2015 - Deleted and combined with HOOP 13, Travel	Information contained in HOOP 13
63	Carry Over of State Funds Unexpended Balances	March 22, 2011 - Deleted	None
77	Restocking Charges	October 8, 2019 - Deleted	None
78	Purchase of Animals	November 6, 2014 - Deleted	Information contained in HOOP 124
83	Purchase, Lease or Rental of Photocopying Equipment and Multifunctional Printing Devices	November 17, 2023 - Deleted	None
98	Website Linking and Privacy	January 14, 2015 - Deleted	IT-POL 024
137	Processing Retroactive Personnel Actions	May 15, 2015 - Deleted and merged with HOOP 96, Cost Transfers	96
149	Fund Accounting	June 9, 2015 - Deleted	None
171	Establishment and Management of Endowments	December 2015 - Deleted and merged with HOOP 46, renamed Establishment and Management of Endowments	46
176	Use of University Telecommunications Services - Telecommunications	March 22, 2011 - Deleted	None
178	Use of University Communication Services - Home Internet Access	March 22, 2011 - Deleted	None
179	Responsibilities for the Use of Digital IDs	May 8, 2014 - Deleted and Replaced by local ITPOL-023	ITPOL-023
180	Email and Internet Usage	August 26, 2011 - Deleted and Replaced by Policy 180 Acceptable Use of University Information Resources	180
190	Modified Service: Employment of Retirees	September 7, 2022 - Deleted as duplicative of HOOP 191, Retirees	None
193	Faculty Compensation	May 7, 2012 - Merged Policies 193, 199 and 204 - renamed Salary Administration	193
195	Multimedia Creations	March 28, 2011 - Deleted and Merged with Policy 201 Intellectual Property	201
198	Software Copyright Compliance	March 13, 2018 - Deleted. See local ITPOL-018	ITPOL-018
199	Salary Administration - Classified Employees	May 7, 2012 - Deleted and Merged with Policy 193 Salary Administration	193
204	Salary Administration - A&P	May 7, 2012 - Deleted and Merged with Policy 193 Salary Administration	193

Conversion Table:

HOOP Table of Contents at April 5, 2010

On April 5, 2010, the numbering system in use for the HOOP was changed. The table below shows the conversion of the policy numbering as of April 5, 2010. This table does not reflect changes, additions, or deletions after April 5, 2010 -- it is for historical reference only. If you have any questions, please contact the Office of Legal Affairs.

University Governance
1 - University Administration
2 - University Citizenship
3 - Administrative and Professional Staff
4 - Faculty
5 - Classified Employees
6 - Students
7 - Postdoctoral Research Fellows
9 - Fiscal Infrastructure
10 - Funding the Operating Budget

11 - Fiscal Tenets
12 - Intra-Institutional Fiscal Relationships
13 - Procurement
16 - Accountability for Equipment
17 - Information Technology
18 - Safety and Health
23 - Research
Bylaws - now located on the website maintaining ownership
Guidelines - now linked to the appropriate policies

University Governance
	Evaluation of Academic Administrators	184
	Policy and Procedure Development and Maintenance	128
	University Governance	161

Policy No.	University Administration	New Policy No.
1.02	Budgetary Environment	1
1.03	Handling Legal Processes	147
1.04	Authority to Execute Contracts and Make Purchases	124
1.05	Editorial, Graphic, Web and Signage Standards	116
1.06	Campus Security	2
1.11	Flags	3
1.12	Use of Institutional Mail	4
1.13	Handling Communications with the Media	5
1.14	Photographic, Audio, and Visual Recordings	6
1.16	Recycling	7
1.18	Employee or Student Organizations	110
1.19	Establishment and Review of Organized Research Units	169
1.20	Use of the University Name or Logo on Merchandise	8
1.21	Communication with Government Officials	145
1.22	Administration of Courses Offered in Shortened Format	136
1.23	Evaluation of Academic Administrators	184
1.24	Faculty and Administrative and Professional Appointment	189

Policy No.	University Citizenship	New Policy No.
2.01	General Standards of Conduct	109
2.02	Alcoholic Beverages	9
2.03	Smoking	10
2.04	Equal Opportunity, Discrimination & Harassment	183
2.05	Solicitation on Campus	165
2.06	Uniforms	117
2.07	Service Awards	144
2.08	Identification Badges	148
2.09	Use of University Facilities	11
2.10	Breast Feeding at the Work Site	118
2.11	Official Function Expenditures (Entertainment)	12
2.11.1	Marketing the University through Sponsorships	172
2.12	Travel	13
2.12.1	Speech and Assembly	174
2.12.2	Criminal Background Checks	160
2.12.3	Fitness for Duty/Fitness for Participation	163
2.13	Employment Eligibility	14
2.13A	Exclusion Check	114
2.14	Orientation	15
2.15	Payroll Checks and Direct Deposit Earnings Statements	16
2.16	Appointment Status	17
2.17	Insurance Eligibility	18
2.17.1	Protection from Retaliation	108
2.17.2	Temporary Modified Duty Assignments	19 (now 100)
2.17.3	Recruitment	143
2.17C	Unemployment Compensation Insurance	99
2.17D	Workers' Compensation Insurance	100
2.18C	Disability Accommodation	101
2.19	Conflict of Interest and Outside Activities	20
2.20	Multiple Employments with Texas State Agencies	21
2.22	Employment Testing	22
2.25	Nepotism & Other Relationships	134
2.26	Flexible Work Arrangements	23
2.27	Time and Attendance Reporting	24
2.29A	Access to Personnel Information	102
2.31	Gifts to Employees, Students and Friends of the University	119
2.33	Performance Management and Appraisal	25
2.34	Achievement Award Program	26
2.37	Holidays	27
2.37A	Observing Religious Holy Days	112
2.38	Vacation	28
2.39	Paid Leave Eligibility	29
2.39A	Sick Leave	30
2.39B	Funeral Leave	103
2.39C	Administrative Leave	185
2.39D	Civic Duty Leave	104
2.39F	Preventive Health Care	113
2.40	Unpaid Leave Eligibility	31
2.40B	Personal Leave	105
2.40C	Family and Medical Leave	106
2.40D	Parental Leave	107
2.42	Retirement Program Eligibility	32
2.45	Reimbursement and Time Off for Job-Related Training and Education	33
2.46A	Continuing Education Services	155
2.47	Attending Seminars, Workshops, Conferences, and Conventions	34
2.48	Publication of Professional Literature or Newsletters	35
2.49	Modified Service	190 (now 191)
2.50	Employee Grievances	146
2.52	Memberships in Professional and Educational Organizations	36
2.53	Sick Leave Pool Program	37
2.56	Abandonment of Academic Positions or Programs	120
2.57	Political Activity	38
2.59	Observers	125
2.60	Volunteers	159
2.61	Violence Free Workplace	39
2.62	Alternative Transportation Incentives	131
2.64	Longevity Pay	40
2.65	Military Leave	41
2.66	Administrative and Professional and Classified Employee Job Classifications	150
2.66	Employee Job Classifications	150
2.67	Internal Applicants (Classified & Management Administrative & Professional)	156
2.68	Employee Discount Program	170
2.69	Identity Theft	182
2.70	Retirees	191

Policy No.	Administrative and Professional Staff	New Policy No.
3.04	Salary Administration - Administrative and Professional	204 (now 193)
3.06	Termination of Employment: Administrative & Professional Employees	153
3.12	Separation Due to Reorganization or Closure - Administrative & Professional Employees	130

Policy No.	Faculty	New Policy No.
4.01	Faculty Organization	42
4.02	Academic Titles	192
4.05	Faculty Promotion	43
4.06	Faculty Tenure	115
4.07	Faculty Review	111
4.08	Faculty Termination	133
4.09	Faculty Reappointment and Non-Reappointment	44
4.11	Rights & Responsibilities of Faculty Members	135
4.12	Transfer of Faculty	45
4.13	Endowed/Named Positions	46
4.14	Textbooks & Other Materials Prescribed for Students	166
4.15	Classroom and Research Use of Copyrighted Material	47
4.16	Acceptance of Money from Students	48
4.21	Faculty Development Leave	49
4.24	Faculty Grievances	127
4.27	Faculty Compensation	193
4.29	Appointment to Emeritus or Emerita Positions	50

Policy No.	Classified Employees	New Policy No.
5.02	Probationary Period	152
5.03	Classified Employee Attendance	139
5.05	Overtime Pay and Compensatory Time Off	154
5.07	Shift Differential Pay	51
5.09	Salary Administration - Classified Employees	199 (now 193)
5.13	Discipline & Dismissal of Classified Employees	187
5.15	Reductions in Force	52

Policy No.	Students	New Policy No.
6.02	Disability Accommodation - Students	53 (now 101)
6.03	Student Conduct & Discipline	186
6.06	Student Government	54
6.07	Student Immunizations and Health Records	55
6.08	Educational Records	129
6.09	Student Employment Appointments	167
6.10	Student Financial Aid	56
6.10A	Student Loan Collections	121
6.11	Tuition and Fees Payment, Refunds and Student Debt	57
6.12	Determination of Resident and Non-Resident Tuition Status	58
6.14	Sexual Misconduct	59
6.16	Student Services	60
6.18	Student Travel	61 (now 13)

Policy No.	Postdoctoral/Research Fellows	New Policy No.
7.01	Postdoctoral/Research Fellows	122
7.02	Grievances: Postdoctoral/Research Fellows	123

Policy No.	Fiscal Infrastructure	New Policy No.
9.04	Fiduciary Responsibilities of Account Managers	62
9.06	Carry Over of State Funds Unexpended Balances	63 (now None)

Policy No.	Funding the Operating Budget	New Policy No.
10.08	Applications or Proposals for Sponsored Project Funds	64
10.09	Gifts: Solicitation, Acceptance, Processing, Acknowledgment and Stewardship	203
10.12	Establishment & Management of Endowments	171 (now 46)
10.15	Naming Policy	65

Policy No.	Fiscal Tenets	Policy No.
11.01	Fund Accounting Structure	149 (now None)
11.02	Internal Audits	66
11.03	External Audits	67
11.04	Financial Reporting	151
11.06	Establishment of Bank Accounts	68
11.07	Indirect Costs	69
11.08	Distribution of Interest Income	70
11.09	Petty Cash and Change Fund Custodial Responsibilities	71
11.10	Receipt of Cash	188
11.14	Prepayments	72
11.15	Payment of Taxes	73
11.16	Safes and Vaults Custodial Responsibilities	74
11.17	Cost Sharing	75
11.18	Processing Retroactive Personnel Actions	137 (now 96)

Policy No.	Intra-Institutional Fiscal Relationships	Policy No.
12.01	Service Providers	162
12.07	Interdepartmental Transfer of Funds	138

Policy No.	Procurement	Policy No.
13.10	Equipment Warranties	76
13.12	Restocking Charges	Formerly HOOP 77, deleted Oct. 2019
13.22	Purchases From and Sales to Employees	126
13.23	Purchases from Historically Underutilized Businesses (HUBs)	194
13.26	Purchase of Animals	78 (now 124)
13.28	Purchase of Drugs, Pharmaceuticals, and Controlled Substances	79
13.32	Space Lease	80
13.33	Enhancements to Non-UTHealth Property	81
13.35	Lease Purchase, Lease with Purchase Option, Installment Purchases of Equipment	82
13.36	Purchase of Consulting Services	196
13.38	Requesting Professional Services	197
13.39	Purchase, Lease or Rental of Photocopying Equipment and Multi-Functional Printing Devices	83

Policy No.	Accountability for Equipment	Policy No.
16.01	Accountability and Responsibility for State Property	84
16.11	Real Property Capital Assets	142

Policy No.	Information Technology	Policy No.
17.01	Responsibility for the Use of Information Resources	175
17.02	Use of UTHealth Telecommunications Services - Telecommunications	176
17.02A	Use of UTHealth Communications Services - Cellular Communication Services	177 (now None)
17.02B	Use of UTHealth Communications Services - Home Internet Access	178 (now None)
17.03	Software Copyright Compliance	198 (now IT-POL-018)
17.04	Responsibilities for the Use of Digital IDs	179 (now IT-POL-023)
17.05	Email and Internet Usage	180 (now 108)
17.05A	Website Linking and Privacy	98 (now IT-POL-024)
17.06	Records Management Program	181
17.07	Handling Requests for Public Information	132

Policy No.	Safety and Health	Policy No.
18.01	Emergency Situation Response and Business Continuity Plans	141
18.02	University Closure for Emergency, Disaster or Severe Weather	85
18.03	Medical Emergencies, Minor Injuries/Illnesses	86
18.04	Reporting Criminal Activity on Campus	87
18.05	Substance Abuse	173
18.07	Bloodborne Pathogen Infection Control	158
18.08	Building Pathways Use	88
18.10	Environmental Management and Hazardous Waste Disposal	89
18.11	Safe Use of Potentially Hazardous Materials in the Laboratory	90
18.12	Minors in the Workplace	164
18.13	Tuberculosis Infection Control	157

Policy No.	Research	Policy No.
23.01	Conduct of Research	168
23.02	Review of Research	200
23.03	Intellectual Property	201
23.04	Honesty in Research	202
23.05	International Affiliations	91
23.06	Research Data Retention and Access	92
23.07	Stipends	140
23.08	Certifying Effort Certification Reports	93
23.09	Multimedia Creations	195
23.10	Research Conflicts of Interest	94
23.11	Research Training	95
23.12	Cost Transfers	96
23.13	Deceased Human Bodies and Anatomical Specimens	97