Applications/Proposals or Contracts for Sponsored Projects

I. POLICY AND GENERAL STATEMENT

The University of Texas Health Science Center at Houston ("University") actively promotes research as one of its primary missions. The pursuit of external sources of funds to support research and other activities through sponsored projects is one of the most important efforts of the faculty and staff of the University.

The determination of appropriate sponsored project efforts resides with individual faculty members, department chairs, and deans. The determination of the technical merit of a solicitation is the responsibility of the sponsoring department and the appropriate dean. Faculty, staff and students are allowed to identify potential sponsors for sponsored project activities.

The University provides assistance in the business and administrative aspects of grant and contract proposals through Sponsored Projects Administration ("SPA"), which facilitates the submission of contract and grant applications and determines the accuracy of the business and administrative aspects of the applications. SPA is responsible for ensuring all proposals are submitted in accordance with the requirements of the sponsor and conform to University policies and The University of Texas System Board of Regents’ Rules and Regulations. As defined in HOOP 203, the Office of Development is responsible for receiving gifts and other funds from outside agencies that do not have established grant programs.

Sponsored project contracts and/or grant applications may not be submitted by a University employee (faculty, staff, administrative and professional), student, or trainee through any route other than SPA.

II. PROCEDURE

All grant applications,  contracts/agreements and amendments must be submitted to SPA for review and approval via the UTHealth START System.  System access, training information and user guides are maintained on the SPA website.  

After a proposal for a contract or grant from government agencies, industry, foundations, or other private granting agencies is initiated by a University faculty member (or other appropriate official who will direct the work) and approved by designated administrative officials, it must be submitted to SPA for review and processing. Facilities, equipment, or other resources of the University may not be used in the project by the faculty member (or other appropriate official who will direct the work) until the contract is executed or the award accepted by an authorized SPA official.

SPA is required to review and approve all administrative and financial portions and attachments of all applications prior to submission to the funding agency. SPA requests adequate time (a minimum of one to three working days, additional time for more complex or multi-component proposals) to review and approve an application. SPA will submit all applications received up until the deadline but cannot guarantee an error-free submission if received after 9:00 AM on the deadline date. Departments may also have their own internal deadlines to submit for department review before the proposal is submitted to SPA.  

III. CONTACTS

• • Sponsored Projects Administration
  • 713-500-3999
  • [email protected]
  • https://www.uth.edu/sponsored-projects-administration/

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