Evaluation of Academic Administrators

I. POLICY AND GENERAL STATEMENT

In accordance with The University of Texas System Board of Regents' Rules and Regulations, Rule 31101, Evaluation of Administrators, The University of Texas Health Science Center at Houston ("University") evaluates academic administrators every six years. This evaluation is in addition to the annual performance review required for all University employees.

II. DEFINITIONS

Academic Administrator: the Executive Vice President & Chief Academic Officer ("EVP/CAO"), deans, department chairs, and directors of academic units, as determined by the EVP/CAO.  

III. PROCEDURE

Evaluations of Academic Administrators must be scheduled at least every six years but may be scheduled more frequently at the discretion of each school’s dean and the President.  The evaluations are conducted in accordance with the processes outlined below.  See also guidelines for the review of deans and department chairs. 

A.        Initiating the Evaluation

The Office of the Executive Vice President & Chief Academic Officer will prepare an annual report identifying the Academic Administrators due for review during the upcoming year, based on their date of appointment to an Academic Administrator role.  These reports will be provided to the President and to the deans of each respective school.  The President is responsible for initiating and overseeing the evaluation of Academic Administrators who are under the President’s immediate supervision.  The deans are responsible for initiating and overseeing the evaluation of Academic Administrators whose primary appointment is within their respective schools. 

B.        Appointment of Evaluation Committees

Evaluation Committees will be appointed for one year terms.  The President will appoint a committee to review academic administrators who are under the President’s immediate supervision.  Each dean will appoint a committee to review Academic Administrators in his or her school.  Each school’s Evaluation Committee will review all Academic Administrators scheduled for evaluation in that school during that year and should include the following representation: four full-time faculty members and two current Academic Administrators. The President or respective dean will appoint one of the members as Chair. 

Academic Administrators and faculty members who are scheduled for evaluation that year are not eligible to serve on an Evaluation Committee.  Members of an Evaluation Committee may not serve consecutive annual terms.

C.        Charge of the Evaluation Committee

The Evaluation Committee will:

• Conduct the evaluation of Academic Administrators as assigned by the President or dean. Work closely with the President or dean on the format of the evaluation.
• Review the most recent prior evaluation of the Academic Administrator under review, when available. 
• Solicit self-evaluations from the individual under review.  The self-evaluations may include a summary of expectations or objectives and statements about the degree to which the expectations were realized or the objectives accomplished.  It is the responsibility of the Academic Administrator under review to provide the self-evaluation to the Committee when requested.
• Solicit input from faculty members in the academic unit(s) reporting to and/or affected directly by the Academic Administrator under review. The Committee should also seek formal or informal student and staff input, if applicable, and incorporate such views into the evaluation.  The Committee may conduct interviews or request information in a format that is appropriate for the nature and sensitivity of the issues involved.
• Determine whether to meet with the Academic Administrator under review during the course of the evaluation.
• Use all of the above sources of information and the “Factors for Consideration in Evaluating Academic Administrators” to develop a draft and final evaluation Report.  

IV. CONTACTS

• • Office of the President
  • 713-500-3010
  • https://www.uth.edu/president/presidents-staff.htm
• • Office of the Executive Vice President & Chief Academic Officer
  • 713-500-3082
  • https://www.uth.edu/evpara/contact-us/leadership.htm

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