Human Resources

Pre-Employment Guidelines

All new employees must complete the following in order to begin working at UTHealth. Items to be completed will be sent to the email address on your application. Please check this email regularly over the next few weeks to ensure you do not miss any forms or notifications. You should also check your spam folders as you might be receiving additional emails from the HR team and sometimes emails can be inadvertently moved to spam if they are from a new contact. These emails are critical to complete the onboarding process.

• UTH New Employee Onboarding – Before you Start

• Background Check and Drug Screen Authorization
  You will receive several emails within the first few days from [email protected] and i3screen. These will be requests for your authorization to complete a background check and drug screen. Please complete the contact information, provide any requested information on prior employment or education, and follow instructions, when received, on where to go to complete the collection portion of the drug screen.

• Electronic I-9 Form
  Go to https://go.uth.edu/i9 and type in the employer code 13948 and complete your part of the required work authorization form. You will be required to show documents to UTHealth Houston on or before your start date to complete the entire I9 process. Make sure to log out once you complete the form.

• Health History Questionnaire
  UTHealth Houston is self-insured and therefore conducts a review of your health history. Depending upon the nature of your position, you may be required to receive immunizations.
  
  In your welcome email, you will receive a link to the electronic Health History Questionnaire which will need to be completed prior to your pre-employment onboarding appointment. Once completed the Employee Health team will review your information and will reach out to schedule an appointment and collect any additional information needed.
  
  If an in-person appointment is required the Employee Health team will reach out to schedule an appointment prior to your start date. This is separate from your appointment with HR and both must be completed prior to your start date.
  
  For additional assistance on the Health History Questionnaire or to schedule an appointment please reach out to Employee Health at (713) 500-3267 or [email protected].

Pre-Employment Packet
Read and complete the forms in the online pre-employment packet received via email and submit the completed packet to Human Resources. If you need assistance completing the forms, contact the Human Resources department by phone 713-500-3130 or email [email protected].

• Pre-Employment Appointment
  You will be contacted by your recruiter to schedule this appointment, prior to orientation. If you do not know the time or date of your appointment, reach out to your Onboarding Ambassador for additional information.

• What should you bring?
  • Documents that establish both your identity and your I9 employment authorization. Note: All documents must be brought in physically and must be unexpired. Pictures of documents will not be accepted.
  • For a list of documentation options, please review the Instructions for Employment Eligibility Verification.
• Location
  • University Center Tower, Human Resources Department; 7000 Fannin, Suite 150; Houston, TX 77030 (Fannin at Pressler).
  • Park on floors 2 through 5 and bring your parking ticket to Human Resources for validation.
• Agenda
  • Complete your I-9 documentation.
  • Take a picture for your Employee Identification (ID) Badge.

• Review Employee Benefits
  To review information regarding UTHealth benefits, please visit the Employee Benefits website. Please contact the Benefits department by phone 713-500-3935 or email [email protected] with any questions.