Career Profile
Support Assistant
Career Area
Administrative
Career Path
Business and Financial Operations
Career Role
Support Assistant
STEP 4
Job Profile & Development Opportunities
Under clearly defined supervision, performs a variety of basic to moderately complex clerical tasks to support assigned area. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.
- Handles general inquiries, collects and processes paperwork such as document processing, record keeping, and report compilation.
- Transcribes correspondence and memoranda; prepares graphs; tables and manuscripts; prepares reports and presentation materials.
- Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
- May maintain and reconcile assigned financial records/ reports for area.
- Completes and processes forms and documents using standard policies and procedures.
- Maintains financial record keeping systems.
- Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
- Maintains office supplies and equipment.
- Screens calls and receives and directs visitors.
- Handles basic, noncomplex inquiries.
- May advise on basic policy and processes as assigned by supervisor
- Other duties as assigned.
CERTIFICATIONS/SKILLS
- Basic knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
EDUCATION
-
High School diploma or equivalent required.
EXPERIENCE
-
One (1) year related work experience required.
Additional Opportunities for Development
- International Association of Administrative Professionals (IAAP)
- American Society of Administrative Professionals (ASAP)
- The Association of Executive and Administrative Professionals
- Houston Chapter of IAAP
- Medical Center Chapter of IAAP
- Participation in department, school, or university committees or councils