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Career Profile

Administrative Coordinator

Career Area
Administrative

Career Path
Business and Financial Operations

Career Role
Administrative Coordinator

STEP 4

Job Profile & Development Opportunities


Provides general business and financial operations support to a department or  group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

  1. Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
  2. Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
  3. Regularly handles confidential information and sensitive issues.
  4. Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
  5. Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
  6. Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
  7. Maintain departmental equipment and space inventories.
  8. May train entry level support staff. May lead support staff.
  9. May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
  10. Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports.  FMS training with a passing score is required.  Limited signature authority.
  11. Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
  12. Other duties as assigned.

CERTIFICATIONS/SKILLS

  • Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
  • Working knowledge of University financial systems is required.

EDUCATION

  • Bachelor’s degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

EXPERIENCE

  • One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.

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Additional Opportunities for Development

Contact Us

Office hours:
Monday – Friday,
7:30 a.m. – 5 p.m.


7000 Fannin, Suite 150
Houston, Texas 77030
Fax: 713-500-3124
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