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Request for Solicitation on Campus / Use of University Facilities (online form)

To obtain permission to hold any activity or event on campus, including any which may involve or include representatives (or materials, supplies, publications or advertisements) from commercial entities (vendors, publishers, drug companies, medical equipment and device manufacturers, recruiters, etc.), submit this online form to Auxiliary Enterprises. Such activities ("solicitations") may not take place unless they comply with University rules and are approved in advance by the Vice President of Auxiliary Enterprises. For more information, see Handbook of Operating Procedures, Policy 11, Use of University Facilities and Policy 165, Solicitation on Campus.

All internal UTHealth customers will need to sign in to Ad Astra using your UTHealth LDAP login UID and password before filling out the request form. Logging into the system will import the customer’s contact information into the UTHealth Solicitation Form & Cooley Center Requests’ event request form. Non-UTHealth customers will still be able to access the new form without logging into Ad Astra. They will have to manually input their contact information.

Contacts

If you have any questions or need help navigating the form, please contact any of the following people for assistance:

Cynthia Collier
Cynthia.R.Collier@uth.tmc.edu
713-500-8407

Farah Mollohan
Farah.Mollohan@uth.tmc.edu
713-486-4453

Forrest Johnson
David.F.Johnson@uth.tmc.edu
832-325-7677

Campus Facilities Usage Rates

In some cases, users of campus facilities must reimburse the university for the cost of the space they use. Usage fees cover UTHealth’s actual costs for utilities, maintenance, housekeeping, etc., and are required to be reimbursed to the university as per the Board of Regents Rules and Regulations and Texas state law.  If your request to use university facilities is approved, Auxiliary Enterprises will inform you of any usage fees that will apply. For more information, see Handbook of Operating Procedures, Policy 11, Use of University Facilities.

Request for Permission to Serve Alcoholic Beverages

To obtain permission to serve alcoholic beverages at any event on campus, submit this form to Auxiliary Enterprises at least 10 business days prior to the event. This form must be signed by the appropriate school Dean and the Chief Financial Officer. For more information, see Handbook of Operating Procedures, Policy 9, Alcoholic Beverages.

Prior Approval Form for Official Functions (Excel)

To obtain approval for events which will cost more than $2,500, submit this form to the President's Office.

  • Event Forms & Information

    Request for Solicitation on Campus / Use of University Facilities (online form)

    To obtain permission to hold any activity or event on campus, including any which may involve or include representatives (or materials, supplies, publications or advertisements) from commercial entities (vendors, publishers, drug companies, medical equipment and device manufacturers, recruiters, etc.), submit this online form to Auxiliary Enterprises. Such activities ("solicitations") may not take place unless they comply with University rules and are approved in advance by the Vice President of Auxiliary Enterprises. For more information, see Handbook of Operating Procedures, Policy 11, Use of University Facilities and Policy 165, Solicitation on Campus.

    All internal UTHealth customers will need to sign in to Ad Astra using your UTHealth LDAP login UID and password before filling out the request form. Logging into the system will import the customer’s contact information into the UTHealth Solicitation Form & Cooley Center Requests’ event request form. Non-UTHealth customers will still be able to access the new form without logging into Ad Astra. They will have to manually input their contact information.

    Contacts

    If you have any questions or need help navigating the form, please contact any of the following people for assistance:

    Cynthia Collier
    Cynthia.R.Collier@uth.tmc.edu
    713-500-8407

    Farah Mollohan
    Farah.Mollohan@uth.tmc.edu
    713-486-4453

    Forrest Johnson
    David.F.Johnson@uth.tmc.edu
    832-325-7677

    Campus Facilities Usage Rates

    In some cases, users of campus facilities must reimburse the university for the cost of the space they use. Usage fees cover UTHealth’s actual costs for utilities, maintenance, housekeeping, etc., and are required to be reimbursed to the university as per the Board of Regents Rules and Regulations and Texas state law.  If your request to use university facilities is approved, Auxiliary Enterprises will inform you of any usage fees that will apply. For more information, see Handbook of Operating Procedures, Policy 11, Use of University Facilities.

    Request for Permission to Serve Alcoholic Beverages

    To obtain permission to serve alcoholic beverages at any event on campus, submit this form to Auxiliary Enterprises at least 10 business days prior to the event. This form must be signed by the appropriate school Dean and the Chief Financial Officer. For more information, see Handbook of Operating Procedures, Policy 9, Alcoholic Beverages.

    Prior Approval Form for Official Functions (Excel)

    To obtain approval for events which will cost more than $2,500, submit this form to the President's Office.

Customer Satisfaction Survey

We strive to provide the best customer service within our respective departments, and we value your opinion. If there is anything we are missing or you have any suggestions/comments that will help us to help you better, please fill out our Customer Satisfaction Survey.

Official Complaint Policy

While we do encourage feedback via our Customer Satisfaction Survey, we realize that this may not always be an adequate way to resolve a complaint you may have with one of our departments. If you feel you need to pursue a more formal complaint, please read our Complaint Policy and take any and all necessary steps outlined in that policy.