Mail Tips

Addressing Outgoing Mail

When addressing outgoing mail, the return address should look as follows:

• Name
• Department Building Room #
• PO Box
• City,State, Zip Code

Addressing Inter-institutional Mail

• Name
• Department
• Building Code
• Room Number

• Use inter-institutional envelopes for on campus mail and business envelopes for off campus mail. To avoid delays in delivery, keep inter-institutional mail separate from metered mail and secure all bundles with a rubber band.
• Use postcards for short messages or announcements; it is one-third less expensive than sending an envelope.
• Use green diamond boarded envelopes for first class mail.
• Combine mailings to the same location into one large envelope.
• Use priority mail rather than express when two day delivery is acceptable.
• Fold multi-page material and send it in a #10 envelope to save the extra weight and postage of a large flat.
• Use “Certified” instead of “Registered” mail whenever possible as it costs less and still provides a receipt and notice of delivery.
• Do not over insure; the post office will only pay the actual value of an item, not the declared value.
• Request library and book rate as much as possible.

Hours

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Mail is collected from Mail Services by the U.S. Postal Service at 4 pm each day.

Interoffice deliveries occur once daily.

Location

1851 Crosspoint Ave.
Houston, TX 77054

Operation Center Annex Bldg., Room 1.960

Contact Information

Phone: 713-500-8115
Fax: 713-500-8117
Email: [email protected]