Sponsors
A Sponsor - also referred to as Third Party—is an outside organization or entity that has agreed to pay all or part of a student’s tuition and fees. Sponsors can include employers, government agencies, vocational rehabilitation, military branches, foreign governments, trusts, 529 plans and other such funding sources. Third Parties who wish to cover some or all of the charges on a student's account are invoiced by the University of Texas Health Science Center for those charges on the student's behalf.
Sponsored Students
If all or part of your tuition and fees will be paid by a third-party sponsor, the UTHealth Houston Bursar’s Office must receive a sponsorship form from the company or agency paying the bill on or before the payment deadline. Charges not covered by the sponsor must also be paid by the due date. Failure on the part of the sponsor to pay could result in a past due balance subject to late fees. Both the sponsor and student are responsible to ensure the sponsorship form is received by the Bursar’s Office on or before the first student bill due date to avoid late-payment fees on sponsored charges, as well as prevent drops on student’s enrollment.
Sponsorship Forms and Requirements
The sponsorship form must include:
- Name of the sponsoring administration/agent
- Name and UT Health identification number of the student being sponsored
- Dollar amount or percentage and types of fees that will be paid by the sponsoring agency
- Address where the invoice should be sent by UTHealth Houston
- Account information and chart string to have sponsorship applied to
- Contract duration and contract end date
- Sponsor contact and sponsor admin contact information
- If the student’s tuition and fees are being split between accounts, you will need to submit a separate form for each account
Once the sponsorship form is received, the UTHealth Houston Bursar’s Office will place a credit on the student’s account, which will defer their payment obligation by the sponsorship amount or percentage and keep their account in good standing. The appropriate charges are transferred to the sponsor’s account and invoiced after the term’s refund periods are over. The invoice is due to the Bursar’s Office in full within 30 days of receipt.
Tuition and Fee payments not paid by the sponsoring agency within the term become the student's responsibility
If the invoice becomes past due, the Bursar’s Office will continue to follow up with the sponsor to determine why there is a delay in payment. If the payment is not received or the sponsor does not respond, the student will be notified via email. At this point, the student should follow up with their sponsor to determine why the sponsor has not paid. In most cases, the sponsor needs additional information from the student that the office cannot provide.
The student is responsible for providing any additional required information to their sponsor. The sponsor agrees to abide by the Family Educational Rights and Privacy Act of 1974 (FERPA) and not disclose this information to others without the express written approval of the student.
A sponsor may revoke current financial support for any student by sending the UT Health Bursar’s Office an official notification via submitting a revised sponsorship form and e-mail. Upon notification, the student will be expected to pay all outstanding charges. Until the charges are paid, the student may be subject to assessments of late payment, Bursar delinquency holds, inability to register for future terms, cancellation from classes, and inability to obtain transcripts.
For graduating sponsored students—To prevent any complications with graduation, graduating students should check with the Bursar’s office approximately one month prior to graduation to verify that all invoices billed to the sponsor have been paid in full.
If you have additional questions or need further information, please contact UT Health’s Sponsor Billing office at:
[email protected]
[email protected]
713-500-3088
